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The Catalog module imports information from Domino server catalogs. It serves as a master list of all databases and templates on your servers and all of the other modules in Teamstudio Adviser refer to it.

Running a Catalog Scan

You run a Catalog Scan from the Servers section of the Settings page. See the relevant documentation for details.

Viewing the Catalog

After you have run a Catalog Scan, you can view the results by clicking on Catalog on the top navigation bar or by clicking on the Catalog section of the Adviser home page. This will display the Catalog overview page.

The overview page shows the largest databases by file size and the largest templates by number of design elements. You can use the buttons next to each chart to control whether the data is shown as a pie chart, a bar chart or a table.  The page also shows a summary of the last few scans so that you can see how current your scan data is. You can run a Catalog Scan any time you want to update the data.

To view a list of databases, click the Databases button at the top of the screen. 

By default, this will display a list of all of the databases on all your servers. As with any list in Teamstudio Adviser, you can click on any of the column headers to sort the data. You can also use the search box to limit the display to databases matching the search text. All of the columns are searched, so you can, for example, match on a template name, not just a database path.

Instead of viewing a complete list, you can group the databases in various ways. To do this, click on the down arrow at the right of the Databases button at the top of the screen. This will offer several ways to group the data, such as by template or by date of last modification. For example, if you group by template, you will see a screen like the following.

To the left, a list of templates is shown, along with how many databases use that template. Selecting a template will display a list of those databases.

Viewing Database Details

To view the catalog details for a database, simply select the database from any list. This will display the details screen.

This screen shows the database list on the left and the details of the selected database on the right. You can expand the sections to view different types of data about the database. Teamstudio Adviser will remember which section you have expanded so that you will see a consistent view as you navigate through the application.

You can view details from other modules using the row of buttons above the details:

These will switch between Catalog, Usage, Complexity and Guidance details. The last button is used to filter the database - see Filters for details.

If the list that you were viewing was grouped then you will see an additional control at the top left of the screen that allows you to navigate through the groups. This control has buttons with left and right arrows that allow you to navigate to the previous and next groups. You can also click on the central text with the group name to select from a dropdown list of all groups.

Business Value

At the top of the details view, you will see a dropdown with a diamond icon.

 

This allows you to set a Business Value for a database representing its importance to your organization. The value is set on a scale of 1 to 5 with 1 meaning not important and 5 meaning critically important. Business value is an important factor when determining the future of a database as you consolidate servers or migrate your applications and it is a key component in Adviser's guidance recommendations.

Keyboard Navigation

There are several keyboard shortcuts to help you navigate around the details view.

  • Up and Down arrows will move to the previous and next databases in the list
  • Left and Right arrows will cycle through the different modules
  • 0-5 will set the business value for the database. Use 1-5 to set the value or 0 to revert to Unknown.

 

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